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JOBS @ LOEFFLER RANDALL

 
 

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Jobs

 

We are always on the lookout for enthusiastic people to join our expanding team. Current job opportunities in our New York City office are listed below.


 

Office Manager

Looking for someone who loves to make order out of chaos, lives to organize and create systems, and is unafraid to get dirty. Needs plenty of energy and common sense, and a can-do, friendly demeanor. Must be an expert in Outlook. Masterful ability to herd cats (with a smile) required.

 

Responsibilities

• FACILITIES

o General Facilities

• First contact for alarm system; alerts proper authorities

• Partner with building management on troubleshooting any issues with structures and services such as heating, plumbing, trash collection, etc.

• Coordinate schedule with cleaning agency; provide them specific cleaning instructions as needs arise

o Office Organization

• Organize all cabinets, closets, kitchen areas, storage units

• Develop systems to allocate space by department

• Manage organization of storage units

• Schedule movers to transfer goods to storage units on quarterly basis

• Develop/manage system to book conference rooms

• Manage adherence to in-bound/out-bound package procedure

• PROJECT: Manage move of entire team to new office in Dec 2015

• Support CEO in oversight of new office build out

• Partner with IT to ensure seamless move

• Schedule movers

• Oversee packing

• Develop plan for move phases

o Supplies

• Ensure all groceries and kitchen supplies are kept in stock

• Ensure all office suppliers are kept in stock, including tech supplies and big ticket items such as toner

• Coordinate repairs/servicing of office equipment such as printer, fax

• IT

o Manage any structural IT changes (such as email server migration)

o Call in 3rd party IT service providers as needed

o Maintain organized shared drive

• HUMAN RESOURCES

o Maintain up-to-date on-boarding documents

o Walk new employees through on-boarding manual

o Ensure new hires have desk set up, including IT needs (phone, email, etc)

o Administer Health insurance forms during open enrollment

o Manage distribution of Petty Cash

o Post all open jobs

o Manage all inbound resumes and distribute to appropriate party

o Schedule all prescreen phonecalls and interviews

• EXECUTIVE ASSITANT

o Manage C-Suite calendars

o Manage personal requests as they arrive

o Make arrangements for trainings and offsites

o Coordinate messengers for office documents

o Order one-off items

o Book executive business travel, including local travel

• PR/MARKETING ADMINISTRATIVE SUPPORT

o Coordinate direct mailer with Marketing Team

o Assist the Sales team in coordinating the messengering of samples to clients for photography

o Assist the PR team in all press requests for Samples; coordinate the messengering of samples to media

o Manage the tracking of all Press and Ad samples

RULE OF THUMB: If no one in the office knows who does it, this person does it!

Requirements

Education:

• Bachelor’s Degree required.

Special Skills:

• Outlook Mastery

• Excel proficiency

• Impeccable organization capabilities

• Attention to detail

• IT proficiency

• Ability to manage and negotiate with vendors

Work Experience:

• 2/3 years in Office Management in consumer-facing industry

• HR-experience preferred

Career Development

As business scales, this role is positioned to oversee a growing administrative team, as well as a facility department. Role could also transition over time to manage retail store operations.

Interested candidates, please send a resume and brief cover letter via email to alison@loefflerrandall.com

 

INTERNSHIPS

Loeffler Randall is always accepting resumes for Spring, Summer & Fall internships. Interns have the opportunity to contribute to every facet of our growing company, and will be dedicated to one of the following departments: e-commerce & marketing, wholesale sales, or production. Qualified applicants will be a student at a 4 year University, or will have just graduated, and should have a strong interest in our company. Expectations are that interns be extremely professional, efficient, reliable and proactive problem solvers, willing to pitch in anywhere that is needed.

 

Internships are available for school credit or if school credit is not available, for an hourly rate of $8/hr (minimum wage). Interns must be available for a minimum of two days a week, 9 am - 5:30 pm, with a half hour lunch break. Interested candidates, please send a resume and brief cover letter via email to intern@loefflerrandall.com