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BOOKKEEPER

OBJECTIVE

Provide main support for company financial infrastructure, including all responsibilities related to A/P, A/R, and Payroll.


RESPONSIBILTIES

Accounts Payable

-Responsible for accurate classifications of all company expenses via credit card, petty cash, and submitted via Accounts Payable
-Create weekly wire schedule and review with Product Development and Production on weekly basis
-Issue coversheets for main vendor payments on weekly basis; process small payments on weekly basis by wire and check
-Coordination and maintenance of the checkbook ledger and making sure all entries are accurately reflected

Accounts Receivable

-Upload A/R from ERP system into Quickbooks on daily basis
-Work with claims department on client chargeback issues
-Support Third Party Finance Consultant with chasing delayed payments
-Review A/R with Sales on weekly basis
-Daily/Weekly entry of all wholesale and ecommerce sales
-Daily deposits of funds received and proper recording of receipts to client accounts

Benefits/Payroll

-Review and entry of all new hire payroll related data into payroll processing system
-Set up new employees Direct Deposit
-Process new employees health care benefits to deduct properly from paycheck
-Train part-time employees on time tracking system for payroll purposes
-Bi-monthly Payroll reconciliation and delivery
-Ensure proper distribution of W2s
-Annual processing of Form 1099s

Other

-Analyze and improve standard accounting procedures for improved efficiency, transparency and accuracy
-Manage UPS payments
-Collect company credit card reports monthly and code payments in Quickbooks
-Process expense reports and reimbursements
-Assist third party financial consultant on quarterly budget reports and annual financial statement audit workpapers
-File and maintain all financial and corporate related documents
-Issue weekly reports as per various department needs
-Monthly bank statement reconciliations
-Monthly reconciliations with Paypal, Credit Card Processing Statements, Company Credit Cards.
-Daily “snapshot” of company financials including cash, AR, AP, and credit line due
-Monthly and quarterly filing of NYS and NJ sales & use tax returns


REQUIREMENTS

Education

-Bachelor’s Degree required

Special Skills

-Outlook Mastery
-Excel proficiency
-Impeccable organization capabilities
-Attention to detail
-IT proficiency
-QuickBooks Mastery
-Experience with Accounting Modules in various ERP systems preferred

Work Experience

-2-4 years in Bookkeeping role
-HR-experience preferred


Please contact Alison Melville at alison@loefflerrandall.com to apply for this position.


Internships

Loeffler Randall is always accepting resumes for Spring, Summer & Fall internships. Interns have the opportunity to contribute to every facet of our growing company, and will be dedicated to one of the following departments: e-commerce & marketing, wholesale sales, or production. Qualified applicants will be a student at a 4 year University, or will have just graduated, and should have a strong interest in our company. Expectations are that interns be extremely professional, efficient, reliable and proactive problem solvers, willing to pitch in anywhere that is needed.

Internships are available for school credit or if school credit is not available, for an hourly rate of $8/hr (minimum wage). Interns must be available for a minimum of two days a week, 9 am - 5:30 pm, with a half hour lunch break. Interested candidates, please send a resume and brief cover letter via email to intern@loefflerrandall.com